Death Records

Please note: Absolutely no information can be given over the telephone regarding death records. Under Illinois State law (410 ILCS 535—Vital Records Act) only specific individuals have legal access to birth, death or marriage certificates. The Stephenson County Clerk’s Office will issue certificates to authorized individuals only. To do otherwise is a violation of Illinois law. Vital records are not considered public information, nor are they subject to the Freedom of Information Act.

Death Records

Who may obtain death records?
Anyone may obtain a copy of a death record.
What identification is required?
No identification is required.
What is the fee?
$20.00 for the first copy and $7.00 for each additional copy of the same record when purchased at the same time. Payment must be made with a money order, cashier's check, cash or credit card (subject to applicable service fee.)
How to obtain a death record online or by mail?
  • To request a record online CLICK HERE.
  • To request a record by mail, the applicant must send a signed written form. Click here to obtain a mail-in form. The request must include the deceased person’s name and date of death. The request must be signed by the applicant. The required fees should also be included. Mail your request to Stephenson County Clerk’s Office, 50 W. Douglas St., Suite 500, Freeport, IL 61032.
What death records are on file in Stephenson County?
Death records on file in the Stephenson County Clerk’s Office go back to 1878.
What if the death occurred in another county or state?
Try contacting the other county or state links.
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